Invoice Capture allows clients to have their invoices forwarded from their vendors to Emburse Professional AP for invoice OCR scanning and image capture. Emburse Professional AP then takes the OCR data and images to build invoices using the AP Automation feature.
Upon invoice submission by the vendor, invoices will run through an OCR process to obtain the invoice header and line item data. All invoices are scanned and saved to a PDF document, which will show up as an attachment on your electronic invoice.
Invoices submitted both physically and electronically will be processed into the application by 1:00 PM ET and delivered by 5:00 PM ET the following business day.
Once the invoice has been sent by the vendor and run through the Invoice Capture process, Invoice Submitters will find the invoices ready for their review and routed to their Unassigned Invoice Queue.
Unassigned Invoices may be viewed from My Submissions or from the Invoice Creation Page.
From My Submissions
1. To access the Unassigned Invoice Queue, log in to Emburse Professional AP, scroll down to My Submissions, and click Invoices.
2. Use the Filter By bar to click Unassigned invoices, which displays all the Unassigned Invoices.
3. Click on an Invoice Number to review the Invoice. This will assign the Invoice to your queue.
From Invoice Creation Page
1. To access the Unassigned Invoice Queue, log in to Emburse Professional AP, click on the CREATE drop-down, then click New Invoice.
2. Once the Submit Invoice page opens, scroll down to the Unassigned Invoice
Queue section.
3. Select an Unassigned Invoice to review the Invoice Capture and make any
necessary corrections to line details.
Move an Invoice Back to the Unassigned Invoice Queue
1. From within the Invoice, click on Move to Queue.