Adding Line Items during Approval

Adding Line Items during Approval

Emburse Professional AP enables you to allocate the cost of line items across multiple Departments, GLs, and/or Projects. Approvers can sometimes add line items during the approval process. 

This article shows you, a Emburse Professional AP Approver, how to enable allocate a line item during their approval workflow.

An AP Administrator must enable the Allow Approvers to add line item setting in the Company Preferences page. 

  1. Open a pending Requisition from your Approval Inbox.

    Approval Inbox showing Requisition, Approval Inbox.

  2. After reviewing the Requisition, click Add Line Item. 

    Approval Inbox with Add Line Item button.

  3. A popup window appears. Fill out any necessary fields and allocate the line item. New line items can be allocated to any Department, GL, and Project.

    Add Line Item dialog with SKU, Description, and Vendor fields.

  4. Click Save to add the line item. This new line item product will not be saved as an internal catalog but as an ad-hoc.

    Add line item dialog with Save button.

  5. With new line items, approvers are required to enter approval comments.

    Approval comments field required after adding a line item.

If the transaction is rejected, any added line items will stay on the requisition when returned to the submitter. 

Was this article helpful?