Get Started with Accounts Payable

Get Started with Accounts Payable

Emburse AP is integrated into Emburse Spend and Emburse Professional, giving finance teams a single place to intake, route, review, and manage invoices without leaving the core platform.

In the workspace, users can select Emburse AP pages directly from the main navigation and move across operational queues and master data/configuration areas in one continuous workflow.

AP tab in Emburse Professional with Invoice Intake selected, plus Approval Queue and Invoice History in the left navigation

Platform Access and Navigation

In Emburse Professional, Emburse AP pages are listed under the AP tab. Select Invoice Intake, Approval Queue, or Invoice History.

Emburse AP Sections

SectionPurposeTypical Use
Invoice IntakeCapture incoming invoices.Add new invoices and monitor the intake queue. For a page-level tour, see Invoice Intake Overview.
Approval QueueProcess invoices awaiting reviewer action.Approve, reject, or escalate routed invoices.
Invoice HistoryView processed and historical invoice records.Audit past invoices and search prior outcomes. For a page-level tour, see Invoice History Overview.
System ConfigurationConfigure Emburse AP behavior and controls.Manage approval routing, vendors, funding accounts, invoice fields, and general ledger (GL) code configuration.

Role-Based Page Access

Your organization determines which Emburse AP permissions are assigned to each user. Although the examples below describe common permission sets, administrators can assign permissions differently based on your organization's business requirements.

These permission sets are examples only. The Emburse AP pages available to a user depend on the permissions assigned by your organization. Emburse Professional roles do not automatically determine Accounts Payable access.
User TypeCommon Emburse AP PermissionsAvailable Emburse AP Sections
Basic User
  • Access Accounts Payable
  • Submit invoices
  • Invoice Intake
  • Invoice History
Manager
  • Access Accounts Payable
  • Submit invoices
  • Approve invoices
  • Manage Accounts Payable settings (optional)
  • Pay invoices (optional)
  • Invoice Intake
  • Approval Queue
  • Invoice History
  • System Configuration (if granted)
  • Approve and Pay (if granted)
Administrator
  • Access Accounts Payable
  • Submit invoices
  • Approve invoices
  • Manage Accounts Payable settings
  • Pay invoices
  • View all Accounts Payable invoices
  • Invoice Intake
  • Approval Queue
  • Invoice History
  • Vendors
  • System Configuration
  • Approve and Pay

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