Export Receipt Images to NetSuite

The Emburse NetSuite Connector includes an optional setting that exports receipt image files from expense reports to NetSuite. This transfer stores relevant documentation for an expense report, journal entry, or vendor bill in NetSuite.

After you download the Emburse Integration bundle, an attachments folder named Emburse Receipts is automatically created in your NetSuite account. Receipt images are saved to this folder and are accessible from each expense report or bill in NetSuite.

This article explains how administrators can enable receipt export and view exported receipt images in NetSuite.

Enable Receipt Export

1. To access your NetSuite Connector settings, select System Configuration. Under System Integrations, select Emburse NetSuite Integration.

   

2. Select Settings.

   

3. Select the Expenses tab, and then turn on the Export Expense Attachments toggle.

   

4. Select Save and Close.

View Receipt Images in NetSuite

After receipt export is enabled in Emburse Professional, each expense report exported to NetSuite also exports the receipt images included in the report. Receipt images are exported when reports are exported as vendor bills, journal entries, or NetSuite expense reports.

View Receipts on an Expense Report

1. To view exported receipt images, open NetSuite and select Transactions > Employees > Enter Expense Reports > Lists.

   

2. Open a recently exported expense report by selecting View.

   

3. In the expense report, select Communication > Files. Select the file name to view the image, or select Download to save the receipt image locally.

All receipts are saved to the Emburse Receipts folder in NetSuite.

View Receipts on a Vendor Bill

1. To view exported receipt images, open NetSuite and select Transactions > Payables > Enter Bills > Lists.

   

2. Open a recently exported vendor bill by selecting View.

   

3. Scroll to the bottom of the bill, select History, and then select Files. Select the file name to view the image, or select Download to save the receipt image locally.

All receipts are saved to the Emburse Receipts folder in NetSuite.

View Receipts from a Journal Entry

Unlike vendor bills and expense reports, receipt images do not attach directly to a journal entry in NetSuite.

1. To view exported receipt images, open NetSuite and select Documents > Files > File Cabinet.

   

2. Using the search option, search for Emburse.

   

3. Select the Emburse Receipts folder from the search results.

   

4. Select a receipt file name to view the image, or select Download to save the receipt image locally.

This folder contains all receipt images imported from Emburse.