The Emburse NetSuite Connector includes an optional setting to export receipt image files from your expense reports to NetSuite. This transfer ensures that all relevant documentation related to a particular expense report or vendor bill will be stored in NetSuite.
Once you’ve downloaded the Emburse Integration bundle, an attachments folder called Emburse Receipts will automatically be created in your NetSuite account. All receipt images will save to the new folder and will be accessible from each expense report or bill in NetSuite.
This article will show administrators how to enable the receipt export and where to find the receipt images once an expense report has been exported to NetSuite.
Enable Receipt Export
1. In the upper right corner of Certify, click System Configuration and, under System Integrations > View & Edit Integrations, click Emburse NetSuite Integration.
System Configuration and, under System Integrations > View & Edit Integrations, click Emburse NetSuite Integration.2. Click Settings.
3. Click on the Expenses tab and click the Export Expense Attachments toggle.
4. Click Save and Close.
View Receipt Images in NetSuite
Once receipt export is enabled in Emburse Professional, any expense report exported to NetSuite will also export the receipt images contained within the report. The receipt images will export whether you are exporting reports as vendor bills or to NetSuite’s Expense Report module.
View Receipts on an Expense Report
1. To view the exported receipt images, open NetSuite and select Transactions > Employees > Enter Expense Reports > Lists.
2. Open a recently exported expense report by clicking View.
3. In the expense report, select Communication > Files. Click the file name to view the image, or click Download to save the receipt image locally.
All receipts will automatically save to the Emburse Receipts folder in NetSuite.
View Receipts on a Vendor Bill
1. To view the exported receipt images, open NetSuite and select Transactions > Payables > Enter Bills > Lists.
2. Open a recently exported vendor bill by clicking View.
3. Scroll to the bottom of the bill, select History, and then select Files. Click the file name to view the image, or click Download to save the receipt image locally.
All receipts will automatically save to the Emburse Receipts folder in NetSuite.