Emburse Assurance helps your organization identify potential compliance issues and higher-risk expenses earlier in the expense lifecycle. Depending on how your organization has configured it, Emburse Assurance for Emburse Professional can provide:
- Proactive alerts while users capture receipts in the mobile app
- Pre-submission feedback before a report is submitted for approval
- Post-submission review support for approvers and auditors
What Makes Emburse Assurance Different From Standard Compliance
Standard compliance typically uses policy rules and required fields to validate expenses.
Emburse Assurance adds automated checks that can identify issues that are harder to capture with standard rules alone, like receipt quality problems, mismatches between receipt content and expense details, and patterns that may require additional review.
Activation and Access
Emburse Assurance is not enabled by default. To request activation, contact your Emburse account executive, CSM or ESA.
Your organization controls which supported checks are enabled and where they run in the workflow.
Approvers and auditors can use post-submission results to review expenses that require closer attention.
Who Sees What
Emburse Assurance supports three audiences in Emburse Professional:
Submitters: Receive proactive alerts during receipt capture for supported scenarios and receive feedback before submitting a report.
Approvers: Review flagged items after submission as part of the approval workflow.
Auditors: Use post-submission results to focus on expenses that may require follow-up.
How Emburse Assurance Works
Emburse Assurance runs checks at defined points in the expense process. Your organization can choose which supported checks to enable and where they apply.
Message Behavior
In Emburse Professional, Emburse Assurance messages are presented as violations.
Pre-submission: The submitter must review flagged expenses and provide an explanation before continuing.
Post-submission: Violations remain visible to approvers and auditors but do not block approval.
The Three-Step Compliance Workflow
Each implementation of Emburse Assurance for Emburse Professional can be configured to occur in three stages:
Step 1: Proactive alerts during mobile receipt capture
Step 2: Feedback before a report is submitted
Step 3: Review after a report is submitted
Step 1: Proactive Alerts During Mobile Receipt Capture
Audience: Emburse Professional mobile app users.
Trigger: User is capturing a receipt in the mobile app.
Behavior: If an issue is detected in a supported scenario, the user is warned so they can correct the issue while they still have access to the receipt.
Step 1: Checks
| Check | What It Checks | What It Means for Users |
|---|---|---|
| Non-Itemized Receipt | Detects whether a supported receipt is missing itemized detail | Replace the receipt with an itemized version or provide required context, based on policy |
Step 2: Pre-Submission Feedback
Audience: Employees creating expenses and submitting reports.
Trigger: Before a report is submitted for approval.
Behavior: Supported checks run before submission. When expenses are flagged, the submitter will be required to review the flagged expenses and provide an explanation before continuing.
Step 2: Checks
| Check | What It Checks | What It Means for Users |
|---|---|---|
| Alcohol Purchase | Detects alcohol-related spending in supported scenarios | Your organization may require additional justification or may restrict reimbursement |
| Non-Itemized Receipt | Detects whether meal receipts over $25 are missing itemized detail. Receipts under $25 are not evaluated for this rule. | Attach an itemized receipt or provide required context, based on policy |
Step 3: Post-Submission Review
Audience: Approvers and auditors.
Trigger: After the expense report is submitted.
Behavior: Higher risk items can be flagged for review.
Step 3: Checks
| Check | What It Checks | What It Means for Reviewers |
|---|---|---|
| Itemized Receipt Detection | Flags meal receipts that lack required line-item detail | Helps reviewers identify receipts that may not meet itemization policies |
| Receipt vs. Expense Sanity Check | Flags mismatches between receipt data and expense details for date, amount, and currency | Helps reviewers validate whether the entered expense matches the receipt |
| Alcohol Detection | Flags any receipt where alcohol is detected | Helps reviewers identify expenses that may require policy review |
| Fake Receipt Detection | Uses AI to detect potentially fabricated or manipulated receipts based on visual and textual authenticity signals | Helps reviewers identify receipts that may require closer review |
| Vendor Legitimacy Verification | Validates whether a receipt’s merchant appears to be a legitimate business to reduce fraud and data quality risk | Helps reviewers focus on receipts that may come from questionable merchants |
| Unusual Amount/Price Anomaly | Highlights expenses with amounts or prices that appear unusually high given the receipt context and merchant type | Helps reviewers identify expenses that may require additional scrutiny |
| Excessive Tip Anomaly | Flags tips that exceed typical thresholds relative to the receipt subtotal | Helps reviewers identify potentially non-compliant gratuities |
| Weekend Spend | Identifies expenses incurred on weekends that may require additional review based on company policy | Helps reviewers focus on spend that may need justification |
What This Means for Users
Emburse Assurance helps users correct common receipt and expense issues earlier so reports can move through review with fewer delays.
Users typically interact with Emburse Assurance by
- Capturing receipts in the mobile app and acting on supported proactive alerts
- Reviewing pre-submission messages before submitting a report
- Correcting flagged expenses or providing explanations when required
What This Means for Approvers
Emburse Assurance helps approvers focus on expenses that may require additional attention.
When approvers review submitted expenses, they can
- Use Emburse Assurance findings as added review context
- Request corrections or documentation when needed
- Follow their organization’s standard escalation path for policy concerns
What This Means for Auditors
Auditors can use Emburse Assurance results after submission to focus on expenses that may require follow-up.