Release Notes: April 17, 2020

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Default Mileage Rates for the United Kingdom

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Certify now offers default UK mileage rates which adhere to Her Majesty's Revenue and Customs (HMRC) guidelines. These rates will be maintained and updated by Certify, much like our IRS Mileage Rates. The new rates include:

  • UK Company Cars
  • UK Personal Cars and Vans
  • UK Personal Motorcycles
  • UK Personal Bicycles

UK Company Cars

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The UK Company Car mileage rate will reimburse a user for company use of a company car. The reimbursement rate is determined by the car's engine type and size (required) and if the user is traveling with any passengers (optional). The current company car mileage rate table can be found on the HMRC website.

If applicable, an Administrator can configure this mileage rate to also reimburse users for passengers. When enabled, users will be reimbursed an additional 5 pence per passenger per mile.

Users submitting company car mileage expenses will be required to choose their engine type, as well as enter any passengers if the mileage rate was set up for passenger payments.

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The details column will list the engine type, as well as the number of passengers.

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UK Personal Cars and Vans

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The UK Personal Cars and Vans mileage rate will reimburse a user for company use of their personal car. Users will be reimbursed 45 pence per mile for the first 10,000 miles driven in a tax year, then 25 pence per mile for any additional miles driven in the tax year. 

Please Note: The UK tax year starts on April 6th. Certify will reset each user's yearly mileage accrual on April 6th of each year.

If applicable, an Admnistrator can configure this mileage rate to also reimburse users for passengers. When enabled, users will be reimbursed an additional 5 pence per passenger per mile.

Users submitting personal car mileage expenses will be able to enter the number of passengers, if enabled.

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UK Personal Motorcycles

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The UK Personal Motorcycles mileage rate will reimburse a user for company use of their personal motorcycle. Users will be reimbursed 24 pence per mile. The UK Government does not recognize a secondary mileage rate for motorcycles at this time.

UK Personal Bicycles

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The UK Personal Bicycles mileage rate will reimburse a user for company use of their personal bicycle. Users will be reimbursed 20 pence per mile. The UK Government does not recognize as econdary mileage rate for bicycles at this time.

Passenger Payments

Passenger payments can be enabled for the following mileage rates:

  • UK Company Cars
  • UK Personal Cars and Vans

When enabling passenger payments, the administrator must choose the maximum number of passengers that a user could select during the expense creation process.

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For example, if the maximum passengers is set at "3" for a mileage rate, users would be able to enter 0, 1, 2, or 3 passengers when creating a mileage expense. Users will be reimbursed 5 pence per passenger per mile, in addition to their regular mileage rate.

Certify Mobile 2.3.0

In addition to minor bug fixes and performance improvements, Certify Mobile 2.3.0 adds support for UK Mileage Rates. Users selecting the new mileage rates on mobile will be able to enter their engine size and passengers, if applicable.

 

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