Creating a Credit Card Invoice from Assigned Charges

In Certify AP, there are various ways to indicate a purchasing invoice that has been paid with a credit card. You will need to have either a credit card charge assigned to you, or have an assigned credit card with uploaded charges.

This article shows you, a Certify AP User with assigned credit card charges, how to submit a credit card invoice.

Step 1: On the Purchasing Cards page, select Match Charges.

Step 2: The Match Charges page opens. Click the charge to match to an invoice, then click Matched to an Invoice.

Step 3: The Submit Invoice page opens. Click one of the two buttons at the top: 

• Select a Vendor: Choose this if the Invoice contains items from multiple Purchase Orders.
• Enter a PO Number: Choose this if the Invoice contains items from one Purchase Order.

If you choose Select a Vendor, choose the vendor's name from the list below. If you choose Enter a PO Number, enter the Purchase Order Number in the Enter PO Number field.

Step 5: Enter a date for the Invoice in the Enter Invoice Date field. 

Step 6: Enter a number for this invoice in the Enter Invoice Number field. You can also click the generate icon to have Certify AP generate a number for you.

Step 7: Click Create Invoice.

The Submit Invoice page opens. View our article on Submitting a Purchasing Invoice for further information.