Employee General Ledger Dimensions

General Ledger Dimensions (GLDs) are customizable fields that Certify Administrators can add to expense reports or user profiles. These can help to better organize records or collect custom expense data for your company. This article shows you how to configure Employee General Ledger Dimensions. 

On your account homepage, select the gear icon and then select General Ledger Dimensions.

Activating an Employee GLD

Step 1: Click the In Use checkbox and enter the GLD Label.

Step 2: Select a GLD Style from the dropdown menu. Dropdown menu options include:

List, Not Required - A dropdown list of elements is available for selection; user is not required to enter this field

List, Required No Blank - A dropdown list of elements is available for selection; user is required to select an element from this list; this field defaults to the first element alphabetically

List, Required With Blank - A dropdown list of elements is available for selection; user is required to select an element from this list; field defaults to a blank value 

Search, Not Required - User enters a word or phrase to search in the list provided; user is not required to enter this field

Search, Required - User enters a word or phrase to search in the list provided; user is required to enter this field 

Step 3: Click Save at the bottom of the page. 

Creating Employee GLD Lists

Step 1: Once a GLD has been activated, select View and Edit List.

Step 2: Select Create a New Record. To add multiple records, you may also use the Bulk Upload Tool.

Step 3: Enter the Employee GLD Name. Enter the Employee GLD Code, if applicable. Click Next to create the record. 

 

Editing Employee Report GLD List

Step 1: Click View and Edit List.

Step 2: Enter the record Name and the record Code. Click Submit without entering any parameters to view a list of all records. 

Step 3: Use the edit (pencil) icon to edit the record Name or Code. Use the red X to deactivate the record. 

Bulk Assign Employee General Ledger Dimensions

Step 1: Select Import Employee Data from the dropdown menu.

Step 2: Fill in the required employee information using the provided format. 

Step 3: Click Next to create the record.