Billable and Reimbursable Status


When adding an expense to your expense report, you are given the option to classify each expense as Billable or Non-Billable, and Reimbursable or Non-Reimbursable. This article shows you when you should classify an expense as billable and/or reimbursable.

Billable - An expense should be classified as billable if it needs to be paid by a third party, such as an outside client or vendor

Non-Billable - If the expense does not involve a third party or outside vendor, the expense should not be classified as billable

Reimbursable - An expense should be classified as reimbursable if it is something a user paid out of pocket and needs to be reimbursed by the company; any expenses charged to a personal credit card should be classified as reimbursable

Non-Reimbursable - An expense is classified as non-reimbursable if the user does not expect to be reimbursed; anything charged on a company credit card should be classified as non-reimbursable

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  • Avatar
    Gregory Delisle

    My report doesn't ask about reimbursable when I am editing it, but when I submit it and open it back up everything is show as reimbursable. How is this happening??

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    Andrew McFarland

    Hello Gregory,

    Your company has hidden the reimbursable status from view. All expenses will default to reimbursable automatically. Imported expenses from your credit card, however, will default to non-reimbursable automatically.

    -Certify Support

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    Elaine Hennessy

    Hi is it possible to have separate schedules for credit card expenses (non-reimbursable) and cash expenses (reimbursable).. I want to set up a schedule to remind the users to submit their company credit card expenses on a certain schedule to reconcile with their card statement but want their cash expenses kept entirely separate, we pay cash expenses twice monthly so I would like a schedule or automatic reminder for this too?
    Thanks, Elaine

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    Allison Dickey

    Hello Elaine,

    We have reached out to you through email to gather more information.

    Certify Support

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    Was there any luck on the seperate cash vs. company paid expenses?

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    Candice Camfferman

    Hello Dylan,

    I will follow up with you via email.

    -Certify Support

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    Corey Angarola

    Is there a way to set the default status to non-reimbursable?

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    Jillian McLeod-Tardiff

    Hi Corey!
    The reimbursable status on user-created expenses is a "learned" behavior in Certify. I will follow up via email to provide more info.
    -Certify Support