Expense Types in Certify

Follow

Each expense in Certify has a basic type. Along with the expense date and the expense amount, each expense type has specific information requirements which can be edited on the View and Edit Categories page. This article describes each expense type and the information required for each.

The eight expense types in Certify are:

  • Cash Expense
  • Hourly Rate
  • Lodging
  • Meals
  • Mileage
  • Per Diem
  • Rental
  • Travel

 

Cash Expense - This is the most basic type of expense; requires Vendor and Location

exp_type_cash.png

Hourly Rate - Users enter their location and the number of hours they need to be reimbursed for; the amount is then automatically calculated based on the configured rate 

exp_type_hourly.png

Lodging - Lodging expenses require Hotel, Location, Check-in and Check-out dates; the daily lodging rate is automatically calculated based on the Check-in and Check-out dates

exp_type_lodging.png

Meals - Meal expenses require Vendor, Location, and Attendees. The Attendees field can be configured as free-text or detailed

exp_type_meals.png

Mileage - Mileage expenses calculate the reimbursement amount based on the number of miles traveled and the mileage rate configured

exp_type_mileage.png

Per Diem - Per diem expenses require the number of days for which a per diem amount is applied; the amount is automatically calculated based on a configured rate

exp_type_per_diem.png

Rentals - This expense requires Company, Location, Pick-up, and Drop-off dates; the daily rate is automatically calculated based on the Pick-up and Drop-off dates

exp_type_rentals.png

Travel - This expense is for airfare tickets and requires the Carrier, as well as the To and From locations

exp_type_travel.png

Was this article helpful?
8 out of 10 found this helpful
Have more questions? Submit a request

Comments

  • Avatar
    Debbie Raskin

    Can we create our expense type? None of the 8 choices fits our needs for Trade Shows.

  • Avatar
    Jennifer Richardson

    Hi Debbie, Unfortunately, additional expense types cannot be added. Each expense type is hard coded into Certify and unable to be edited. The Cash Expense type is the most basic default type.

    -Certify Support

  • Avatar
    Amanda Conklin

    The "location" does not need to be a required field for our reporting purposes. Can you let me know where I should edit that in my configuration?

  • Avatar
    Allison Dickey

    Hi Amanda,
    The location field is a required field for IRS purposes. I recommend reaching out to your Account Manager to discuss other options. I will send you an email with their contact information.
    -Certify Support

  • Avatar
    Christy Brown

    My question is in regards to my internet expense that I have been paying for. I have not received a work tablet as of yet, and ended up getting a tablet with my cell phone provider.

  • Avatar
    Andrew McFarland

    Hello Christy,

    We'll follow up via email to provide further assistance!

    -Certify Support