AP Release Notes: April 5, 2021

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Invoice Capture Enhancements (ICEv2)

A number of improvements have been released on the back-end of Invoice Capture to ensure clients are receiving their invoices as quickly as possible. Duplicate invoice handling has been improved, as well as issues with vendor an PO mismatches and other common scenarios that were delaying invoice delivery.

Many invoices were being caught and placed into our internal error queue due to vendors providing invalid PO numbers or random text in the PO number field on their invoices. This has been addressed and we are actively isolating those and immediately passing them through to clients with the invalid PO number or text as a comment in the invoice header comments field. This ensures clients are notified that we did receive an invalid PO number and that we processed their invoice through to prevent delay as that PO does not exist in the application.

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We have also increased the syncing of master vendor and client data from once a day to hourly. This helps prevent issues where clients send in invoices prior to their service being initiatied and those invoices having to be delayed in delivery.

Changes were also made that ensure if GL and category defaults are defined on a vendor or product level they override and are used instead of the default assigned in the company preference. Prior the company preference was being used to determine the default GL account and category for vendors and products.

Custom Export Builder Enhancement (CEB)

You can now find and add the Transaction ID unique values in your export templates in both the detail header and footer sections.

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Enhanced Email Approvals

Transaction attachments have been added to Enhanced Email Approval emails. Now when approvers receive their emails they are able to see any attachments from the transaction presented along with the email. This empowers the approver to have all the information the need between the mail data and the attachment/image. This applies to all approval transactions, requisitions, packing lists, and invoices.

Please Note: We do have a current issue with attachments from the Invoice Capture service not attaching to the email. This is being researched and remedied and should be resolved in the week of 4/12/021.

PO Import Enhancement

Previously when the PO Import feature we released there was a requirement that would only be able to accept Packing Lists that were fully received. This is now remedied and we can now accept incremental receiving. Two columns have been added to the PO Import feature:

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Closed is a flag that is used to tell us whether or not the line is fully received. If it is then Closed should equal 1 and this tells us not to allow any further receiving against that line.

Line ID allows us to identify which line a packing list should be associated with and is especially useful when there are allocations being dealt with in the details. This would be represented by a cardinal number that can be repeating or incrementing depending on the need.

Bug Fix Notes

Issue

Description

CAP-4326 - ACH Errors : {"status":"error","errors":["error_invalid_VendorStateProvince","error_invalid_VendorBankStateProvince"]} 

There was an issue with Candian province codes and ACH transactions, THis has been corrected.

CAP-4273 - Approval Inbox : Detail Page - Stop SQL Errors from Displaying

There was an issue with informal errors being displayed in the approval inbox. This has been corrected.

CAP-4202 - Export Invoice: Accounting Review Line Comments are repeated in the exported file.

There was an issue with export comments from invoices being duplicated or triplicated in the export. This has been corrected.

CAP-4180 - PO.aspx : Unable to view/print PO - Aymes

There was an issue with imported POs from displaying in the archives and other areas. This has been corrected.

CAP-4173 - Company Data Report - DoubleQuote not exporting as " in the csv export reports

There was an issue with “” or double quotes not exporting properly to Excel from the Company Data Report. This has been corrected.

CAP-4152 - ICE v2 Enhancements : Invoices are considered duplicated even though they are from different vendors but the invoice numbers are the same.

There was an issue where invoice numbers that were the same but for different vendors were being identified as duplicates. This has been corrected.

CAP-4125 - Invoice Details: /transactions/inbox/detail: Invoice Items Field Selection: Saving... dialog doesn't disappear.  

There was an issue in the approval inbox where the Saving popup dialog was not displaying properly. This has been corrected.

CAP-4374 - CustomExport.aspx: Getting Server Error 400 when trying to export

There was an issue in the export functionality where companies that had not previously availed of sFTP or PO Imports could no longer export. This has been corrected.

CAP-4312 - ImportBuilderStep2.aspx: Need to add Requisition Spending Limit in the Users And Permission mapping field 

The requisition spending limit was never properly added to the Setup Utility. This has been corrected.

CAP-4259 - Unable to load dept dropdown list

There was an issue where companies with tab spaces in their department names could not load department dropdowns properly. This has been corrected.

CAP-3239 - DateFormat Not Reflecting In Approval Inbox Detail

There was an issue where date formats chosen at the user level were not reflecting in the approval inbox. This has been corrected.

CAP-3869 - Approval Inbox Detail: Incorrect ShipTo

There was an issue where custom ship to addresses were not displaying correctly in the approval inbox. This has been corrected.

CAP-4396 - Approval Inbox: Invoice Header: Posting Date and Due Date text fields should be long enough to display the date in YYYY-MM-DD format.

There was an issue where the posting and due dates fields in the approval inbox header were not displaying clearly due to the text field size. This has been corrected.

CAP-3863 - Blank page when trying to edit PO from POI

There was an issue with imported POs from displaying in the archives and other areas. This has been corrected.

CAP-3858 - EE: Approver get a wrong error message when approve/disapprove  invoice after delegate

There was an issue in the enhanced email approvals where invoice delegate approvers were receiving an incorrect message. This has been corrected.

CAP-4420 - Invoice Capture : String or binary Data would be truncated

There was an issue in the Invoice Capture service where very long PO number strings were being truncated. This has been corrected.

CAP-2889 - InvoiceStatusReport.aspx : Invoice Carts in Unassigned Queue Not Displaying In Report

There was an issue where invoice carts that are in the Unassigned Invoice queue were not displaying in the Invoice Status report. This has been corrected.

CAP-4386 - UBA Email Sent Multiple Times

There was an issue where User Based Approvers were receiving multiple emails for allocated items instead of a unified email. This has been corrected.

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